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Academic Probation Explanation

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Academic Probation Explanation
by Glenda Hickman - Wednesday, 22 August 2012, 4:02 PM

I'll try to clear up a few things here that students have had questions about related to academic probation. If you have a question after reading this, email me at

What is academic probation?
Academic probation is basically a student's last chance to turn things around before we terminate that student's enrollment. It doesn't mean that a student is guaranteed to be terminated, but it means that there are serious problems that need to be addressed in order for the student to continue in the course.

Why is a student placed on academic probation?
A student is placed on probation when he or she has not met the requirements for the course. Review the academic policy requirements for your course.

What can a student do to be removed from academic probation once on it?
A student can graduate, withdraw from the course, or have his or her enrollment terminated. Students are not removed from probation once they are placed on it, except for the three ways I just listed.

Once a student is placed on academic probation, what does that student need to do in order to continue to graduation?
The student needs to begin meeting all of the course requirements immediately. If the student was making high grades, but not meeting deadlines, he or she needs to keep the grades high while submitting work on time. If the student's grades are unacceptable, he or she needs to work to bring those grades up to an acceptable level. If the student is on probation for disruptive behavior, he or she needs to work on that problem. Some students will need to work on more than one of those areas.

What are acceptable grades and what does "good and consistent progress" mean?
This may vary a little by student. Any grades of D or lower are unacceptable for any student of any level, but it is more serious when a student near the end of a program fails an exam than it is when a student who just started recently does so. Likewise, students at least halfway through their program really shouldn't even be making C's. If the student has been in the course longer than the contract states it is designed for and is making C's or lower, even in earlier sections, he or she isn't making good and consistent progress. Someone who has been in the course longer than the designed length has had the time to learn and absorb more than someone who has been in the course a short time, and they will be held to a higher standard. Linda will take into account not only a student's grades, but also length of time in the course when she evaluates that student's file.

How will a student be notified of academic probation?

Linda will email the student with an official notice after an extensive review of the student's file. The student will be placed on 30-day probation as of that email.

What happens at the end of those 30 days?
Linda will review the file again to see if the student has corrected the previous problem(s) and made progress. If so, the probation will be extended beyond the 30 days. The extension is indefinite unless Linda emails the student otherwise. If at any point after a student is placed on probation that student fails to meet one or more of the requirements, Linda may terminate that student's enrollment.

How will a student be notified of enrollment termination?
Again, Linda will email the student with an official notice after an extensive review of the student's progress or lack thereof after having been placed on academic probation.